PTA Minutes Sept 2009

Present at the meeting: Deborah Olivares, Susan Beasley, Tricia Shafer, Anne Wingler, Vitaliy Bezrodnov, Melissa Blackmon, Heather Carroll, Carrie Wilkerson, Kathryn O'Dekirk, guests: Adrian and Barbara Mitu from "School Ready Kit" fundraiser
The meeting was called to order at 7:00 by Kathryn. Next Board Meeting – Oct 5th
Be sure to Vote – Oct 6th Chic-fill-A – Fund raiser – Monday, 21st
Heather – reviewed budget
Fall fundraiser looks good so far, still have not received amount due to vendor
Music program is currently $72.40 over budget. Needed material for 2nd and 3rd grader music program.
Teacher gift cards are $30 over budget because we have a new track 2 teacher
Box tops look like a negative balance because spent money on ice cream party; will receive check from program in Dec/Jan.
New Funds receivable form will be located on website with reimbursement forms – these forms will need to be completely filled out in order to receive any reimbursements. This will insure proper tracking of all money.
5 checks were returned from fall fundraiser – 4 are being reprocessed
Box Tops -
Some Food Lion stores are unaware of the current month’s promotion of 170 bonus box tops for 20 items purchased. Susan notified corporate about this and awaiting reply.
Fund Raiser opportunity –
Adrian and Barbara – proposed school supply kit.
A kit can be custom ordered based on requirements of teacher supply lists.
Each box ordered will be delivered by grade and child’s name on first day of school.
Rough costs estimates are $40 (less or minus depending on required items)
Melissa will take this to the teachers for their input.
60 days required to process order.
10% of all sales will go back to the PTA.
Cultural Arts program –

15 Assemblies have been booked and still within budget. Expect to be receiving 3 of the 4 grants.

Georgia sent in grant for $500 for Young Author’s Club. This is a new program for 4th and 5th graders. Will select 25 students based on writing submissions; then meet and work on improving their piece of work. Beautification –

scheduling clean-up day on Oct. 18 2-4. Wake county will remove dead and diseased trees; will replace dead trees.

5th graders will plant a Willow Oak tree Researching possible grant opportunity through Dermatologist program. Grants available to provide shade from the sun.

Working on kindergarten playground – many items donated; have wish list for few items. Also interested in large protection cover. In need of additional $2,000. Will see if we receive scholarship money from Kohl’s from book fair. Would like to get picnic tables – Ben’s Bargain Barn has kids ones for $75.

Will create fall décor from last year’s corn stalks. Reflections –

Have multiple updates for website Due dates for track 2&3 will be Oct 16th; tracks 1&4 will be due on the 23rd.

Holding on reception date till later in the year. Kids Vote –

Wake County kids Vote training and pick-up of materials Dressing up as lady liberty

Mrs. Blackmon-Info for PTA meeting: In regards to the traffic, Melissa and I have both been at the front of the school in the mornings randomly to remind parents not to turn left. I sent home a voice message to parents. I have requested a turning lane and it is being reviewed by Central Office.

We have hired a 3rd grade teacher for track 2 – Angela Cullen. This opens up room on track 2 for 2nd and 3rd grade enrollees without increasing numbers at other tracks. I have requested a review of our numbers to ask for another teacher for kindergarten. The date for the Spaghetti Dinner has changed to Feb. 26

We are still waiting to hear from the technology services about the support of the mini-laptops, so we are on hold for now on purchasing them. We have ordered 7 smartboards for use in the school with selected classrooms, where the teachers will be piloting their use. Summit went well, although we had less participation than expected. There is a committee working through the suggestions and we will meet as a team to discuss recommendations.

There is a form that the county requires for any school use before or after school, even that by the county office or the PTA. The PTA is not required to pay school use costs, but must complete the form. Melissa will give you the hand-out I received at the meeting on Tuesday.